SASTM - Constitution
1 TITLE OF SOCIETY
The name of the Society will be the South African
Society of Travel Medicine. Hereafter
referred to as “The Society”. The Society will also
be known by the acronym: SASTM
Any reference in the Constitution and rules, unless
inconsistent with the context, to words
importing the masculine gender shall include the
feminine and vice versa; words importing the
singular shall include the plural and vice versa.
3 LEGAL STATUS
The Society has applied for registration as a
non-profit organisation in terms of the Nonproft
Organisations Act, 1997 (NPO Act No 71 of 1997).
4 DEFINITION OF TRAVEL MEDICINE
“Travel Medicine” for the purposes of this
constitution shall mean the practising of the
prevention and treatment of travel-related diseases,
travel-related conditions and health
hazards, and includes the impact of tourism and
migration on health.
The Society will have the following goals:
6 BODY CORPORATE
- To promote excellence in the practice of Travel
- To act as a local and international reference
body on Travel Medicine.
- To serve as an advisory body on Travel Medicine
to the South African Department of Health.
- To facilitate local and international
collaboration in the field of Travel Medicine.
- To promote, facilitate and accredit the
education of health care professionals in the
practice of Travel Medicine.
- To prepare technical guidelines on Travel
- To encourage excellence in appropriate research
and professional publication in Travel Medicine.
The Society shall:
7 EXECUTIVE COMMITTEE
- Exist in its own right, separately from its
- Continue to exist even when its membership
changes and there are different office bearers
- Be able to own property and other movable
- Be able to sue and to be sued in its own name
7.1 The general control and direction of policy and
affairs (property and assets) of The Society shall
be vested in the Executive Committee of The Society.
8 FINANCE AND PROPERTY
7.2 Only Professional members of The Society shall
be eligible for election to the Executive Committee
provided that they have a minimum of three years
experience in Travel Medicine.
7.3 A minimum of three members of the Executive
Committee shall be current managers of designated YF
7.4 The method of election of members of the
Executive Committee shall be by secret ballot or a
written proxy exercised by those Professional
Members present at the Annual General Meeting of The
Society, unless the nominations are unopposed.
7.5 The officers of the society shall consist of a
president, president-elect and four elected members,
each of whom shall be an ordinary member of the
society. The immediate past-president of the Society
shall be one of the executive committee members, ex
officio. Additional members may be coopted at the
discretion of the executive committee.
7.6 The term of office of members of the executive
committee will be two (2) years with a maximum of
three (3) consecutive terms.
7.7 Any vacancy occurring in the numbers of the
executive committee during the two year period,
except in the office of president or
president-elect, may be filled by the executive
committee and any person so appointed shall hold
office until the next annual general meeting
7.8 The Executive Committee may act notwithstanding
any vacancies in its numbers.
7.9 The Executive Committee shall have power to
co-opt an ordinary member to serve temporarily on
the Executive Committee during any member's absence
7.10 The Executive Committee may appoint
Sub-Committees from its own members, ordinary
members or co-opted suitable persons for a special
task. These Sub-Committees shall report to the
7.11 If any member of the Executive Committee is
absent from three consecutive meetings of the
Committee without leave, he/she shall ipso facto
cease to be a member thereof.
7.12 Leave of absence shall not be granted to any
member of the Executive Committee for a period
exceeding six months.
8.1 The financial year of The Society shall end on
28 February each year.
8.2 The Treasurer, duly elected by the Executive
Committee, shall receive funds due to The Society
and shall make all disbursements authorised by the
8.3 The Auditors of the Society shall be appointed
by the Executive Committee and paid out of the funds
of The Society such remuneration as the Executive
Committee may decide.
8.4 The Secretary/Administrator shall keep true
accounts of the funds received and expended by The
Society, of all the matters in respect of which such
receipts and expenditure take place and of the
assets, credits and balances of The Society, which
shall be audited by one or more auditors.
8.5 The funds of The Society shall be banked in its
name with such bank as the Executive Committee may
appoint and shall be operated upon by the signatures
of any two of the following: The
Secretary/Administrator and any one of two members
of the Executive Committee.
8.6 The income of The Society and any fixed assets
(property) shall not be distributable to its members
or office bearers
8.7 Office bearers shall, however, be entitled to
compensation for services rendered, funds
permitting, and as determined by the Executive
8.8 A member who incurs an expense on behalf of the
Society on instruction from and approval of the
Executive Committee will be reimbursed such expense.
The Society may be liquidated by a resolution passed
by a majority of not less than two-thirds of the Ordinary Members
present at a Special General Meeting called for the purpose after
written notice of not less than thirty days. Any assets of The
Society may be passed on to a similar society under these
10.1 Ordinary meetings of the Executive Committee
shall be held once in 3 (three) months except in
December, unless otherwise decided by the Executive
11 ANNUAL GENERAL MEETING
10.2 Notices of General and Executive Committee
Meetings shall ordinarily be sent to members at
least seven days before the date appointed for such
meetings. In cases of urgency, however, such
meetings may be called at shorter notice at the
discretion of the President.
10.3 Four members shall constitute a quorum at any
Executive Committee meeting.
10.4 Special General Meetings of The Society may be
held from time to time and shall be called by the
Executive Committee or on the written request of 20
(twenty) percent of the membership of The Society
entitled to vote.
10.5 The Society shall maintain records of all
meetings of The Society and of the Executive
11.1 Every year the Executive Committee shall
arrange an Annual General Meeting, for which at
least 4 (four) weeks prior notice shall be given to
all members of The Society.
12 POWERS OF THE EXECUTIVE COMMITTEE
11.2 Ten members shall constitute a quorum at the
Annual General Meeting 11.3 If a quorum is not
present fifteen minutes after the time for which the
Annual General Meeting has been called, the meeting
shall stand adjourned until the day and time fixed
for the next Ordinary General Meeting, and the
members then present shall constitute a quorum and
may transact the business for which the meeting was
11.4 At all meetings the chair shall be taken by the
President or, in his absence, by the
President-elect, but should neither be present, the
meeting shall elect a chairman from amongst the
11.5 The Chairman shall have, in addition to this
ordinary vote, a second or casting vote in case of
an equality of votes.
The Society may take such action as may be deemed
necessary in all matters affecting the
interests of its members in their capacity as
members of The Society.
12.1 The Executive Committee has the power and
authority to raise funds or to invite and receive
12.2 The Executive Committee does have the power to
buy, hire or exchange any property that it needs to
achieve its objectives.
12.3 The Executive Committee has the right to make
by-laws for proper management, including procedure
for application, approval and termination of
12.4 The Executive Committee will decide on the
powers and functions of office bearers.
13 MEMBERSHIP LEVELS
There shall be Professional, Honorary and Sustaining
Members of The Society
13.1 Professional Member
14 GENERAL MEMBERSHIP PROVISIONS
- Shall be a medical, nursing or other graduate
approved by The Executive Committee who:
- Has at least two (2) years of postgraduate
health experience; and
- Is actively involved in Travel Medicine or a
related area approved by the
13.2 Honorary Membership
- May be extended under exceptional circumstances
by unanimous decision of the Executive Committee to
individuals who have rendered exceptional service to
Travel Medicine in the opinion of the Executive
- Any professional member of The Society may
motivate a written recommendation to the Executive
Committee, supported by two seconders who are
professional members, for consideration by the
13.3 Sustaining Membership
- Shall be open to a corporation, institution or
individual, contributing financially to further the
purposes of The Society, such annual contributions
to be decided by the Executive Committee.
- Sustaining members shall not be entitled to vote
in an election or decision of The Society.
13.4 Associate Membership
- Shall be any individual, corporation or
institution with an interest in Travel Medicine
- Associate members shall not be entitled to vote
in an election or decision of The Society.
14.1 The Executive Committee has the right to refuse
a membership application.
14.2 Any member who shall commit any act which, in
the opinion of the Executive
Committee, may reflect discredit on or be
prejudicial or detrimental to the interests of The
Society shall be liable to summary dismissal by a
majority vote of the Executive Committee; and any
member so dismissed shall have no claim whatsoever
on The Society.
14.3 The list of honorary members shall be subject
to annual review by the Executive Committee.
15.1 An annual subscription
shall be payable in advance of the 1st of January of
16 ANNUAL REPORTS
each year by members of The Society, to provide
funds for the carrying out of
the work of The Society.
15.2 The amount of the subscription shall be
determined annually by the Executive Committee.
15.3 No subscriptions shall be payable by Honorary
15.4 Ordinary or Associate Members admitted after
30th June in any year shall pay half the annual
subscription in respect of that year, except in cases in
which the Executive Committee may decide to accept for a
shorter period a reduced subscription.
15.5 Any member whose subscription is in arrear
shall automatically cease to be a member of The Society.
15.6 Any member may resign his membership provided
that all amounts due by him to the Association have been
15.7 The Executive Committee of the Society shall
determine how the subscriptions shall be apportioned.
The Executive Committee shall submit an Annual
Report and Financial Statement at the
Annual General Meeting of the Society.
17 AMENDMENTS TO THE CONSTITUTION
Amendments to this Constitution shall be effected
only if passed by a two-thirds majority of
those voting at a General Meeting of The Society,
and provided that at least thirty days written notice of the
proposed alterations or amendments have been given to each Ordinary
Member. Any alternation or amendment so made shall be incorporated
in and form part of this Constitution and shall be binding on all
members of The Society.