IDSSA - Constitution
THE INFECTIOUS DISEASES SOCIETY OF SOUTHERN
ARTICLE 1: NAME
The society shall be called “The Infectious Diseases Society of
Southern Africa” herein after referred to as the SOCIETY.
ARTICLE 2: LIABILITIES
2.1 The Society is a body corporate and is vested with all the
powers and obligations required for achieving its objects.
2.2 No member of the society shall by virtue of his/her membership
have any claim to the assets of the Society.
2.3 No member of the Society and no member of the Council of the
Society shall be liable for fulfilling any obligation or for
settling any debts incurred by the Society.
ARTICLE 3: OBJECTIVES
The objectives of the Society shall be:
3.1 To advance the understanding and promote the exchange of
information relating to all aspects of infectious diseases
3.2 To foster greater collaboration between the clinically- and
laboratory-based divisions of infectious diseases.
3.3 To advise with regard to the training and maintenance of
standards within the discipline.
3.4 To forge links with societies representing similar interests in
Africa and overseas.
ARTICLE 4: MEMBERSHIP
Members of the Society shall consist of Honorary, Ordinary (Full)
and Associate members.
4.1 Honorary members. Any member of the Society, seconded by two
other members of the Society, may nominate a person or persons for
election as honorary members of FIDSSA on the grounds of special
contribution to microbiology, virology, infectious diseases or the
Society. The FIDSSA council shall consider such nominations.
Honorary membership is retained for life, and honorary members shall
have the rights and privileges of members, but they shall not be
required to pay any membership fees.
4.2 Ordinary membership will be granted to medical practitioners,
medical scientists, medical technologists, pharmacists and nurses
who have made a contribution to the discipline of infectious
diseases, in its broadest sense, and who are registered with the
South African Medical and Dental Council or other equivalent bodies.
4.3 Associate membership is offered to other interested parties
involved with aspects of infectious diseases that are not doctors or
nurses, and students who do not fully meet the criteria listed in
ARTICLE 5: OFFICERS AND TRANSACTION OF BUSINESS
5.1 Council: The business of the Society shall be conducted by a
Council elected from ordinary members of the Society.
5.2 The Council shall consist of the President, the Vice-President,
the Secretary, the Treasurer and two additional members one of whom
shall be the immediate past President. The Council shall have the
power to co-opt members should it be necessary.
5.3 The President shall represent the Society at meetings of the
Federation of Infectious Diseases Societies of Southern Africa
(FIDSSA) and shall serve with one nominated member on the council of
5.4 The Council members shall be elected for a four (4) year term
and may be eligible for re-election.
5.5 Nominations for members of the Council shall be made on
nomination forms and shall reach the Secretary two weeks before the
General Meeting. Each nomination shall bear the signature of at
least two ordinary members as pro-poser and shall have been accepted
in writing by the nominee.
5.6 Election of Officers shall be by majority vote of the full
members of the Society present at the Biennial Meeting; provided
however, that if the Biennial Meeting is not held the Officers whose
terms would have expired, will continue in office until the next
5.7 In the event of the death or resignation of a Council Member the
Council shall appoint a successor for the remainder of the term of
5.8 The Council shall communicate at least once per year.
5.9 If there should be a deadlock on any decision at a business,
committee or meeting, The President will have a deliberative as well
as a casting vote.
5.10 No Council member shall receive remuneration for services to
ARTICLE 6: CONGRESS
6.1 A biennial meeting of FIDSSA representing all the member
societies including the Society shall be held at least every two (2)
years at a venue decided by the FIDSSA council.
6.2 The program of the Biennial meeting shall include:
6.2.1 Scientific and instructional sessions and / or exhibits.
6.2.2 The biennial business meeting of FIDSSA
6.2.3 The biennial council meeting of FIDSSA
6.2.4 The biennial general meeting of the Society at which the
President will deliver a report on the activities of the Society. A
summery of the proceedings shall be circulated to the membership of
the Society either as part of a newsletter or as a separate item.
6.4 Local Organizing Committee (LOC)
6.4.1 The Society to nominate a suitable candidate, preferably one
that resides in the same geographical area where the biennial
meeting is scheduled to take place but is not mandatory.
6.4.2 The roles and workings of the LOC shall be as stipulated in
the FIDSSA constitution.
6.5 Special meetings of the membership may be called by the
President at such times and places as may be determined by a
majority vote of the Council. Written or printed notice, stating the
purpose, place and hour of any special meeting shall be sent to each
member not less than 28 days before the date of such meeting.
6.6 Quorum. Business meetings and Special meetings of the membership
of the Society. Ten (10) members present of whom at least two shall
ARTICLE 7: SUBSCRIPTION, DUES AND FUNDS
7.1. The secretariat of FIDSSA will collect annual subscriptions on
behalf of the Society. The subscription fee for membership of the
Society (nurses or doctors) shall be determined by a majority vote
of members at the biennial business meeting.
7.2. Disposal of the annual membership fee by FIDSSA will entail:
7.2.1. 60% of the membership fee shall be paid over to the society
that the member denotes as the primary affiliated society.
7.2.2. 20% of the membership fee shall be paid to the FIDSSA
secretariat to cover the costs of administration.
7.2.3. 20% of the membership fee shall be paid to the treasurer of
the Southern African Journal of Epidemiology and Infection (SAJEI)
7.3. The annual subscription for the various categories of
membership shall be determined by members of FIDSSA at biennial
meetings and shall be paid before the 1st January of each year for
that calendar years membership.
7.4. Failure to pay subscriptions within a set period will render
the member liable to loss of privileges.
7.5. The FIDSSA secretariat and treasurer will send out accounts to
all members of the Society and will collect dues on behalf of the
7.6. Membership subscription funds to the Society shall be deposited
in the joint bank account of FIDSSA in a recognized financial
7.7. Membership fees due to the Society will be deposited in the
Society bank account at the end of each financial year by FIDSSA.
7.8. The use of the Society funds for any other purpose requires the
authorization of a majority decision at biennial meetings
7.9. The treasurer shall present an audited financial report on the
financial status of the Society at each biennial meeting and shall
report on the financial status of the Society at each meeting of the
7.10. Grants and Endowments: The Council is authorized to accept in
the name of the Society any grants or endowments which are
designated for administration and use by the Society, provided that
the purpose of such grants and endowments is, in the judgement of
the Council of the Society, consistent with the objectives and
purposes of the Society.
ARTICLE 8: JOURNAL
The official journal of the Society is The Southern African Journal
of Epidemiology and Infection and is published and distributed to
members on a quarterly basis.
ARTICLE 9: AMENDMENTS TO CONSTITUTION
Amendments to the Constitution of the Society shall first be
submitted in writing to the Secretary for consideration by the
Council. Thereafter the proposed changes together with the Council’s
recommendations shall be circulated to the members at least 28 days
before the biennial business meeting. A two-thirds majority vote of
those present at the business meeting will be required for adoption
of the proposed amendments.
ARTICLE 10: LEGAL PERSONALITY
10.1 The Society is a legal personality that exists independent of
its members, has perpetual legal succession, regardless of the
variation of membership and is a non-profit making organisation.
10.2 The Society can act as a defendant or plaintive in any
10.3 The Society can obtain, retain or expropriate its own assets
and can deal with them and can undertake its own obligations. These
assets and liabilities are independent of each individual members
assets and liabilities.
ARTICLE 11: INTERNAL AUDIT
An internal annual audit will be performed by a member of the
Society in good standing and who is not a member of the Council.
ARTICLE 12: DISSOLUTION
In the event of the Society being dissolved the remaining assets
shall be paid to a non-profit organisation devoted to medical
research to be designated by the majority of the Council holding
office at the time of dissolution.