ICSSA - Constitution
1.1. The Society shall be called the Infection
Control Society of Southern Africa (“ICSSA”),
hereafter called the “Society”.
2.1. The Society is a body corporate and is vested
with all the powers and obligations required for
achieving its objectives
3. Language and fiscal year
2.2. No member of the Society shall by virtue of his
/ her membership have any claim to the assets of the
2.3. No member of the Society and no member of the
Board of the Society shall be liable for fulfilling
any obligation or for settling any debts incurred by
3.1. The official language of the Society shall be
4. Purpose and objectives
3.2. The fiscal year shall be March to February (Jan
4.1. The purpose of the Society is to undertake the
business of ICSSA of promoting the development and
exchange of knowledge, information and ideas in
support of the prevention and control of hospital
and community associated infections
5. Membership and funding
4.2. The objectives of the Society shall be:
4.2.1. Education and training of Practitioners in
4.2.2. Development and standardization of infection
prevention and control curricula and practice
through out the region.
4.2.3. Information dissemination by way of
publication, networking, congresses and scientific
4.2.4. Accreditation of Practitioners in Infection
4.2.5. Encouraging multidisciplinary and
inter-sectorial participation in infection
prevention and control.
4.2.7. To function as a consultative body in all
infection control matters.
4.2.8. Acknowledge and support the different needs
within the regions.
4.2.9. To establish links with international
organizations with similar objectives.
Members of the Society shall consist of Honorary,
Ordinary (Full) and Associate members.
5.1.1. Honorary membership. Any member of the
Society , seconded by two ordinary members, may
nominate a person or persons for election as
honorary members on the grounds of significant
national or international contribution to infection
control. The Board shall consider such nominations.
Honorary membership is retained for life and whilst
honorary members will not be eligible for office,
they may assist in policy development and other
relevant matters as deemed appropriate by the Board.
They shall not be required to pay membership fees.
5.1.2. Ordinary membership of the Society will be
granted to medical practitioners, nurses, medical
scientists, medical technologists, pharmacists and
students; and practitioners in any other field who
have made a contribution to the discipline of
infectious diseases, infection prevention and
control, microbiology or virology and who are
registered with the South African Medical and Dental
Council or other equivalent bodies (if appropriate).
Such members will pay an annual membership fee and
will be eligible for election.
5.1.3. Associate membership is offered to relevant
interested parties such as members of the
pharmaceutical industry involved with infection
prevention and control, organizations and
5.2. All members of the Society will have access to
all communications and publications emanating from
the Society as well as the Federation of Infectious
Diseases Societies of Southern Africa
5.3. Ordinary members will be granted voting
privileges and eligibility for election to the ICSSA
Board and Executive Committee.
5.4. Membership of the Society is dependant on the
payment of a membership fee, as deemed appropriate
by the Board. Ordinary and Associate membership will
be dependent on an annual subscription paid to the
secretariat of the Federation of Infectious Diseases
Societies of South Africa, on behalf of ICSSA as
agreed with FIDSSA.
5.5. All income accruing to the Society will be
received by the Secretary / Treasurer of the
Federation. The Federation will then allocate funds
to the Society after deductions for administration
(Federation constitution, Article 8) as agreed with
6. Regional Chapters
6.1. Regions within the country will be encouraged
by the Society to form local infection control
chapters. The function of such chapters will be to
further the aims and objectives of the Society in
accordance with the needs of that particular region.
This will be done by means of workshops, educational
seminars, meetings, and whatever other means the
chapters feel appropriate.
7. Officers and Transaction of Business
6.2. The chapters are / will be autonomous with
respect to the election of their committees and
6.3. Chapters may conduct workshops, meetings or
seminars independently, the scientific contents of
which will be decided by the Chapter.
6.4. The chapters may raise funds for local events
in whatever manner they see fit providing the
process does not conflict with the interests of the
Society or the Federation.
6.5. The manner in which the Chapters manage their
internal finances shall be determined by each
chapter according to its needs and resources.
6.6. The Chapters may approach the Society for
financial support if necessary. The Chapters will
submit an application in writing to the Board of the
Society . The Society will review the application
and dispense funds according to the merit of the
application. If chapters are provided with financial
support from the Society , the chapters will be
required to provide proof of expenditure by the
Chapter within the fiscal year.
7.1. The Board
7.2. The Board will consist of a representative from
each established chapter / region within ICSSA.
- Western Cape
- Eastern Cape
- Northern Cape
- Free State
In areas where no Chapter exists, the Board will
encourage the formation of local infection control
7.2.1. The Board shall have supervision, control and
direction of all affairs of ICSSA.
7.3. The Executive Committee 7.3.1. The Executive
will consist of a President, and immediate past
president, and an administrative officer who will
perform whatever secretarial and financial duties
are needed. The Executive will have no voting rights
on the Board, except in the event of a deadlock
7.2.2. The Board may co-opt representatives as
7.2.3. No board member shall receive remuneration
for services to the Society
188.8.131.52.The board may form sub-committees for
specific tasks relevant to its aims and objectives.
These sub-committees shall be chaired by a member of
the Board. The sub-committees shall be given a task
and will submit a report within a given timeframe.
The completed reports shall be circulated to Board
Members for comment with a specified time , further
to which the Executive will consider modifications
and validate the report which will be presented at
184.108.40.206.Reports from the Subcommittees shall be
published in the Southern African Journal of
Epidemiology and Infection
7.3.2. Duties of the Executive
220.127.116.11.The President shall preside at committee
meetings and perform other duties pertaining to the
office of chair.
18.104.22.168.The Immediate Past President shall assume
the duties of the president in his/her absence and
assume such duties as directed by the President.
22.214.171.124.The administrative officer shall take,
check, correct and distribute the minutes. The
administrative officer is required to take
responsibility for the election procedures and the
membership lists. The administrative officer shall
be responsible for accurate minutes of the meetings
and an account of all monies received and dispersed.
This will be done in conjunction with the Treasurer
of the Federation. The Federation treasurer will
prepare an annual, properly audited financial
statement which shall be presented at the AGM
(Federation constitution, Article 6.1.7).
8. Election and terms of office
8.1. The Board
8.1.1. Each chapter / region will nominate a primary
(and ideally also a secondary) candidate to
represent that chapter on the board. Once the board
has been elected, they will elect from amongst
themselves the three members of the executive
committee. The chapters / regions from which the
executive committee members come will then be
represented by their secondary candidate. This is to
ensure that the board is at all times represented by
as many of the chapters / regions as possible.
8.2. The Executive
8.1.2. The board members shall be appointed/elected
for a two (2) year term and will be eligible for
8.1.3. In the event of the death or resignation of a
board member the board shall approach the relevant
chapter / region to nominate a successor for the
remainder of the term of office
8.1.4. In the event that any member of the Board is
not fulfilling the goals and objectives of ICSSA,
the chapter / region will be asked to reconsider
their choice of representative
8.2.1. Members of the Executive shall be
appointed for a four (4) year term, and shall
serve a maximum of two (2) terms.
8.2.2. The terms of office of the members of the
Executive shall ideally be staggered so that at
any one election only one or two new members of
the Executive are inducted; this is done in
order to maintain a degree of continuity within
8.2.3. The board shall appoint a president
elect, who will be inducted at the next Business
meeting of the Society . The president elect
shall have no functions / responsibilities prior
to his/her induction.
8.2.4. Nominations for the president and other
officers shall be made by the members of the
board on nomination forms and shall reach the
administrative officer four (4) weeks before the
8.2.5. Each nomination shall bear the signature
of at least two members of the Board as Proposer
and Seconder and accepted in writing by the
8.2.6. Election of officers to the Society ’s
Executive Committee shall be by majority vote of
the members of the board present at the biennial
meeting; provided however, that if the meeting
is not held the officers whose terms would have
expired will continue in office until the next
8.2.7. Any member of the Executive Committee who
is not fulfilling his/her functions and the
goals and objectives of ICSSA may be asked to
reconsider his/her representation on the Board.
8.3. A motion will be carried by a 51% simple
majority vote. In exceptional circumstances of a
deadlock the President will have a casting vote
A biennial scientific meeting of the Society shall
be held in conjunction with other Societies as constituted in
Article 7 (Federation Constitution)
10. Meetings of the Society
10.1. A general meeting of the Society shall be held
every two years in conjunction with the Congress.
The election of the board shall occur at this
meeting. A notice of the biennial meeting shall be
sent to all members of the Society at least 2 months
prior to the meeting. These notices will be sent by
the Federation secretariat.
10.2. The Society may choose to hold general
meetings every other year (i.e. in years where there
is no scientific meeting). The venue of these
meetings shall be chosen by the Board, with a view
to making these meetings as accessible as possible
to members of the Society.
10.3. The Board shall meet at least once a year, one
of which will be at the biennial scientific meeting
held every second year. Board members must be
notified by the administrative officer at least two
months in advance of any planned meetings of the
The Journal of the Society will merge with the
official Journal of the Federation (Southern African Journal of
Epidemiology and Infection) as constituted in Article 9 of the
12. Dissolution and Distribution of Assets
ICSSA may dissolve by written vote in favour of
dissolution from at least two thirds of all members
as defined in section 5.1. Any proposed dissolution
shall be mailed at least sixty (60) days prior to
12.2. On dissolution of ICSSA any remaining assets
shall be distributed in whatever manner the members
deemed appropriate such as donation to other
organizations with similar aims and objectives.
12.3. The company will legally cease to trade under
the name of “ICSSA”.